Terms and Conditions

For the purposes of these Terms and Conditions, the term “we”, “our” or “us” refer to De Cronos Groep nv, with registered office at Veldkant 33A, B-2550 Kontich, and company number 0467.132.994 who is the organizer of this Belgian networking event (“Event”) in Barcelona. By registering for the Event, participating or attempting to participate in the Event and/or using the website (“Website”) you (“you”, “your’ or “Participant”) are agreeing to these Terms and Conditions. 

1. Registration of Participant and location

The registration of the event is free of charge. Submission of a registration application does not guarantee participation in the Event. Participation shall be deemed final only upon the receipt of an official confirmation notification (“Confirmation”) from us. We reserve the right to issue Confirmations at our sole discretion and may limit the number of participants based on event capacity, resources, or any other criteria deemed relevant by us. We reserve the exclusive right to determine the final eligibility and selection of participants. We may, at our sole discretion, accept or reject any applicant to the Event without providing any reasons.

We retain the right to modify the date, location, or schedule of the Event or to cancel the Event entirely at any time for any reason, including but not limited to force majeure, safety concerns, or insufficient participation. In the event of such changes or cancellation, we will make reasonable efforts to inform all confirmed Participants as soon as practicable. Should changes or cancellations occur, we will provide notice to the Participants via the contact information provided at the time of registration. It is the responsibility of each Participant to ensure that the contact information provided is accurate and current. We are not responsible for any Participant’s failure to receive notices due to incorrect contact information or other issues beyond our control.

 2. Use of images

By taking part in the Event, you grant us full rights to use the images resulting from the photography/video filming, and any reproductions or adaptations of the images for fundraising, publicity or other purposes to help achieve our aim. This might include (but is not limited to), the right to use them in their printed and online publicity, social media, press releases and funding applications. They will be stored securely and will not be kept for longer than they are needed for the purposes listed above. If you do not wish to be photographed, please inform us. You can contact us directly at Salesbelgium@cronos.be.

3. Notices

All notices or cancellation of participation regarding the Event shall be sent to Salesbelgium@cronos.be.

If you receive any promotional email communications from us and want to unsubscribe, you can contact us directly at XX.  We make every effort to promptly process all unsubscribe requests. If you have any questions about reviewing, modifying, or deleting your information, you can contact us directly at Salesbelgium@cronos.be.

4. Warranties

By registering for or submitting an entry to the Event, Participant represents and warrants the following:

  1. Participant will not publish falsehoods or misrepresentations that could damage the Event, us, sponsors, or any other third party;
  2. Participant will not submit content or information that is unlawful, obscene, defamatory, libelous, threatening, pornographic, harassing, hateful, racially or ethnically offensive, or encourages conduct that would be considered a criminal offense, give rise to civil liability, violate any law, or is otherwise inappropriate or destructive to us or to our brand image or goodwill and those of our sponsors;
  3. Participant will not i) post advertisements or solicitations of business, ii) post any copyrighted content without the permission from the owner or iii) spam us or participants of the Event;
  4. Participant will maintain a respectful, considerate, and courteous attitude towards everyone the Participant engages with online, at the Event, and the venue.
  5. Participant will secure his/her belongings and be mindful of his/her surroundings
  6. If there is a situation that looks concerning or could be dangerous, notify Event organizers in a prompt manner

Unacceptable behavior will not be tolerated by us and can lead to expulsion from the Event without warning or refund. This can also result in prohibition from registering or attending future events.

5. Travel and Accommodation Responsibilities

You are solely responsible for making and managing the necessary travel arrangement, including accommodation, transportation and flights. Participants are required to arrange and cover their own travel expenses. In the event of any changes to the Event (e.g. Event format, venue adjustments, cancellation) we are not responsible for any costs incurred by You for accommodation or travel (incl. flights).

6. Liability

To the maximum extent permitted under applicable law, our total liability, that of our directors, officers, employees, agents, representatives, affiliated companies, vendors, contractors, content partners, and sponsors (collectively with us hereinafter the “Indemnitees”) is limited to the reimbursement of direct damages up to a maximum of 500 EUR.

Under no circumstances shall the Indemnitees be liable for:

  • any indirect damages, consequential losses or incidental claims resulting from your or any person’s participation (or attempted participation) in the Event and/or this Website, including but not limited to financial or commercial losses, loss of profit, increase of general expenses, missed savings opportunities, diminished goodwill, loss of capital/data/information, loss or damages to personal belongings, missed opportunities;
  • damages resulting from error or negligence of the Participant;
  • damages resulting from a possible cancellation or change in venue, time or date of the Event;
  • all claims of third parties brought against the Participant.

To the maximum extent permitted under applicable law, the Participant agrees to indemnify and hold harmless Indemnitees from and against any and all claims, suits, actions, losses, expenses, damages, penalties, and costs, including reasonable attorneys’ fees resulting from any actual or alleged violation of these Terms and Conditions by you, use of the Website by you and/or your participation in the Event.

7. Force Majeure

We shall not be in default if the performance of any of its obligations under these Terms and Conditions is partly or wholly delayed or prevented by reason of Force Majeure. Force Majeure means any event, occurrence or cause beyond our reasonable control, where the performance of its obligations is made impossible, in whole or in part, temporarily or otherwise. Such events, occurrences or causes, include (without limitation) fire, strike, war, terrorism, unfavorable weather conditions, the immediate termination of cooperation with or force majeure of our suppliers, defectiveness of goods, equipment, software or materials of third parties, the use of which was imposed on the other Party by one Party, government measures, failure of internet, data network or telecommunication facilities, the unavailability of servers of third parties or the unavailability of Personnel not attributable to the Parties and/or their material, general transport problems and electricity failure. Cases of Force Majeure will not entitle you to any compensation.

8. Intellectual property

The intellectual property rights on the Website and presentations from the Event, including trademarks, logos, drawings, data, product or company names, texts, images, etc. and the information, interactive applications etc. are owned by us and are also protected by copyright. Copying, modifying or altering part of all of this Website and/or presentations from the Event in whatever form or manner without our express permission is prohibited. You may receive access to our and/or third-party licensed content (“Presentation Materials”). We are not liable for the information in the Presentation Materials. You may use these Presentation Materials as well as session video/audio recordings (if available) solely for your own internal, non-commercial purposes. Unauthorized distribution (via sales, posting, copying on internet/intranet) is expressly forbidden. Civil and criminal proceedings will be brought against anyone in breach of this clause.

9. Applicable law

The present Terms and Conditions shall be governed by and construed exclusively in accordance with Belgian law. All disputes arising out of or in connection with these Terms and Conditions shall be exclusively settled by the competent courts of Antwerp (Division Antwerp).